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DEFINITION OF A COVER LETTER
Cover letter is a letter that you send with your resume or CV as narrative to explain your qualification to your prospective employer. It is also to convince your employer to consider you for an interview.
HOW TO MAKE A PROPER COVER LETTER
1. A neat handwriting (if it's handwriten).
2. No more than 1 page.
3. Space between each paragraph.
4. Margin 1 inch.
5. Text alignment: left or justified.
6. Font size: 10-12
8. Font: Times New Roman, Arial, Calibri.
GENERIC STRUCTURE OF COVER LETTER
A. Heading
● Your contact information:
1. Your name.
2. Your title and your company.
3. Your address.
4. Citt, state zip code.
5. Your phone number.
6. Your email address.
● Recipient's contact information:
1. Their name.
2. Their title.
3. Their company.
4. Their company's address.
Example of your address information:
John DenverMarketing Student
Heavenly Park
Christchurch, 15319
15 March, 2019
Example of a recipient's address information:
Maggie Johnson
Human Resources Manager
Optimal Workplace Inc.
321 Employment Avenue.
● Salutation
Example: Dear Ms. Johnson,
B. Body of the letter
● Introduction paragraph
I am writing to express my interest in the summer internship program with your marketing company. I learned about your company through the student center at my university. After visiting your website, I have immersed myself in your groundbreaking work in the transportation industry.
● Highlighting paragraph
I am currently majoring in marketing, with a minor in statistics, and will receive my degree next spring. While I have a comprehensive marketing and analytics background, my emphasis is on government campaigns. I feel that your agency places prominence in similar areas, and having the privilege of serving as an intern with you will increase my learning opportunities and give me the exposure I need to advance my career by using what I've already learned to make an impact on your clients.
After graduation, I hope to work for an agency like yours to gain the best experience, serve clients, and eventually start my own agency. With the right opportunities and experiences working with prominent clients, I believe that I can achieve my goal.
I previously held an internship at another local advertising agency, working on critical projects for their clients. During that internship, I had the opportunity to learn the Adobe Creative Suite of products, including Photoshop and InDesign. I also learned how to craft compelling campaigns that garner attention in the healthcare space. I believe that my knowledge of digital marketing and social media could be of interest to you, as I read that you are looking to grow your social media team.
C. Closing
I would like the opportunity to meet with you to discuss internship opportunities you have available. Please let me know if you have any questions or would like to see specific work samples. You can reach me by phone at 416-821-9879 or by email at john.denver@gmail.com.
Thank you for your consideration.
●Complementary closing
Example:
Sincerely,Cordially,
Most sincerely,
Best regards,
Your truly,
Respectfully,
●Signature + your full name
LANGUAGE FEATURES: FORMAL GREETING
● Salutation (dont' forget to use comma/ colon after the salutation)
Salutation is used to show sense of familiarity and respect.
Impolite Greetings:
1. Hi
2. Hello
Why? Because hi and hello are too casual
3. Good morning
Why? Because you may sent it in the morning but do you know in what time the HRD will read your cover letter?
4. How are you
5. How do you do
Why? Because they are also too casual and usually used in a direct conversation.
Polite Greetings:
1. Greetings when you know who to address:
Dear+ Title+ Last Name
Example:
Andi -> Dear Mr. Andi, or Dear Mr. Andi:
Lina Ade -> Dear Ms. Ade, or Dear Ms. Ade:
Professor Kurnia -> Dear Professor Kurnia, or Dear Professor Kurnia:
Dr. Rachmat -> Dear Dr. Rachmat, or Dear Dr. Rachmat:
2. Greetings when you don't know who to address:
● To whom it may concern
Example:
To Whom It May Concern,
To Whom It May Concern:
● Dear + Job Position
Example:
Dear Hiring Manager, or Dear Hiring Manager:
Dear Human Resource Manager or Dear Human Resource Manager:
● Dear + Company Name
Example:
Dear 27 Senior Highschool or Dear 27 Senior Highschool:
LANGUAGE FEATURES: COMMON WORDS
Common words in cover letter:
• Apply
• Graduate from
• Key strenght
• Excellent fit
• Resume is enclosed
• Attached
• Look forward to
• Consider
LANGUAGE FEATURES: PASSIVE VOICES
Object + to be + V3 + (subject)
Example:
The resume is attached in...
The CV is enclosed....
I can be contacted anytime via...
An example of Cover Letter
Page 17-18 and Page 20 from the Module (Application Letter Exercise part 2)
Thank you so much for your time, i really appreciate those who read this blog until the end. It took a lot of hardworkπ©π€, anywaysπ π see you in the next part!
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